Working with MIS on the ActiveH implementation felt like a true partnership. Both parties worked seamlessly together.
Lisa Jackson,
Orbit Group

Contractor Management

ActiveH Contractor - Managing Operatives, Delivering Value
This module features a mobile working solution - Click here to view more details

Introducing the complete Contractor application for Building Repair Contractors and Direct Labour Organisations A fusion of the unparalleled housing experience of MIS Active Management Systems Ltd ensures that a single system delivers rapid ROI for the contractor and the KPI information your customers demand.

As you would expect from MIS, the result is a highly stable and scalable multi-user system using the latest database technology. Rent or buy this module for a cost effective means of satisfying your external customers and realise real performance benefits from your operative team.

Designed from the basis of over twenty years experience in the Housing system marketplace, the ActiveH Contractors application is a system that knows where it is going and is tomorrows standard, available today.

Integration

ActiveH Contractors is designed around Management of Orders placed for execution and the application of resources to satisfy priority timescales. The module is aware of other modules such as ActiveHRepairs either running locally or at a remote customer. The ability to link to handhelds and internet as well as popular finance packages is provided. While maximising the functionality of these systems, ActiveH Contractors delivers management control and, at the same time, provides an unsurpassed, unique staff friendly, user interface.

Technology

Built on industry standard database and operating system architecture, ActiveH Contractors is the IT professional’s choice. The key technologies include;

Microsoft Windows 2003 Server (and above)
Microsoft SQL Server
Microsoft XP Professional Client Thin Client and Citrix Compliant
Microsoft Office Compatible
Crystal Reports / Business Objects Compatible
PDA Windows Mobile 5 and above.

 

Collaboration

Developed in close collaboration with a number of Housing Associations with internal workforces and standalone Maintenance Contractors, ActiveH Contractors sets out to address all of the requirements to monitor costs and deliver controlled and accurate performance to internal & secondary clients. The result is a system which, we firmly believe, for the first time, will meet and exceed your expectations. If you’re looking for an easy to use, full windows product handling Contractor Repairs Ordering, Job Allocation, Appointment, Completion, Billing & Timesheeting, or are just trying to ensure that all your staff are able to have their information in reports at their fingertips, then ActiveH Contractors is the system you should be arranging to have a look at.

Building on Strengths

Maintaining and building on our strengths has always been a key to the success of mis applications. ActiveH Contractors builds on and exceeds the functionality of the previous MIS HAMIS systems and that of our competitors in the market place.

Designed for Usability

Full / True Windows Application
Intuitive Explorer browser/inspector style User Interface
Browsers allow Easy Retention of Recent / Favourite Items
Full Windows style on-line help
Extensive Use of Drop Down Menus – Minimise Typing
Fast Screen Response
Multi-Window and/or Multi-Monitor Display
Desktop Schemes Tailored for Specific Users
Security Roles Tailored for individual user groups
Full in-built Workflow functionality
Easy to use File Import facility for Schedule of Rates Details or Material Issues
Order & Letter Generation to user defined MS-Word Templates
Email & SMS Text enabled

 

General Features

Ease of Use
Modular Design
Real-Time Multi-User System
Stable System For Mission Critical Environment
Scalable From Single User to Multiple Office Operations
Automatic Drill Down for Works Order Details
Comprehensive Client Asset Database
Integrated Diary
Direct Interface of Works Orders from ActiveH Repairs module or manual entry
Order Tasks can be composed of Schedule Of Rate (SOR) or Narrative Items
Multiple Task Priorities in days / hours supported
Multiple clients supported
Multiple SOR tables supported for multiple clients
Sub-Contractor Details
Client / Sub-Contractor Contracts control how orders are accepted / reallocated / priced / Costed
Expense coding automated by use of coding maps
Workflow features to apply organisation procedures
Generation of Work Order and material picking list details
Generation of tasks / emails to internal staff.
Workforce Management
Appointments / generation of confirmation letters
Variation tracking and authorisation / rejection
Processing of external contractor documents (invoices / credit notes)
Processing of additional documents (ie On-Costs etc)
Material Costs recording
Bulk Material Details Import
Interfaces to Finance Systems

 

Optional Features

Link to Customer Relationship Management (CRM) module / ActiveH Repairs module
Paperless Client Access to billing invoices
Web Components to allow contractors to collect / complete works orders via secure webpage
Tabs of additional information can be added to each part of the system By Users As required
Generation of works orders via PDA or SMS Text messages
Link to internal policy if required

Environment

Microsoft SQL 2000© Database
Windows 2000/XP©

Reporting

Browser Reports can all be used in conjunction with an appropriate inspector and passed out to MS-Excel
GIS Enabled, Real Time Operative GPS support
All lookups, lists and searches exportable to XML, Excel & other application software.
Works Order Costing
Compatible with Crystal Reports (example reports provided)
Integrated with Business Objects

Management Information

Operative Performance and Productivity
Client performance
Housing KPIs
Job Costing
Housing and Internal Workforce KPIs
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For more information, or to arrange an informal demonstration of ActiveH Contractors (or any of our other products), please contact us here